Billing Batch/Invoice Details

The Billing Batches Grid will display all of the Billing Batches that have created by your company. The grid will display the File # assigned to each Addendum along with basic details (Assigned To Person, Grantee Name, Agreement Type, Status, Description).

To view your company's billing batch navigate to the Billing Batches Grid and click on the Description/Name of the billing batch to view its details including Grantee Company Names, BA Codes, Invoice Numbers, Invoice Totals and Payment Amounts Received for that particular billing batch.

Navigate to Roads & Thirds Grids/Settings

Navigate to the Roads & Thirds Grid/Settings (ie. Additional Conditions, Master Rates, Master Agreements, Addendums, Requests, etc.) by clicking the Roads & Thirds dropdown menu at the top of the page. This will display all the Roads & Thirds related options.

Then click on an option to display its grids/settings.

Billing Batch Details

When clicking on a billing batch from the Billing Batches Grid all of the billing batch details will be displayed. See the summary of each section below for more information.

Rate Type(s)

When viewing the details for a specific billing batch the Rate Type(s) included in that billing batch will be listed near the top of the page under the description/name of the billing batch. These are the rate type(s) that were selected when the billing batch was created.

The 4 Rate Type(s) are: Maintenance, Initial Consideration, Administration Fees, Road Ban.

Invoices Search

Enter keywords into the Invoice Search bar to search for full or partial matches in the Grantee Name, BA Code or Invoice Number fields.

Billing Batch Details Grid Items

The Billing Batch Grid will display all the information included in that billing batch. See below summary of the fields that are displayed.

1. Grantee Company Name - The Grantee Company being billed by the Grantor

2. BA Code - The BA Code for the Grantee Company being billed by the Grantor

3. Invoice Number - The generated Invoice Number for the Grantee

4. Invoice Total - The total amount being billed for a specific invoice

5. Payment Amount - The amount the Grantee has paid to the Grantor

6. Settled - Select the option when the full amount billed has been received. When selecting this option the user will be prompted to enter a required Settlement Note for the invoice.

Note: The Settled checkbox is only enabled for Finalized/Released Billing Batches.

1. Settlement Notes - Add notes regarding the payment(s) received for a specific invoice (ie. Received half the payment; rest will be received at end of month)

Note: Settlement Notes can only be added for Finalized/Released Billing Batches.

1. Total Amount - The total amount being billed (includes GST)

Billing Batch Invoice Details

For each Grantee listed in the billing batch there will be an associated Invoice Number. If you would like to view the details of a specific Invoice Number (ie. addendums, roads, wells, rates, etc.) click the Invoice Number to navigate to the Billing Batch Invoice Details Grid.

Billing Batch Invoice Details Grid Overview

1. Billing Month - The month that the addendum is billed for

2. Addendum Name - The name/File # of the addendum that is being billed.

Note: Users can click the Addendum Name/File # to view the addendum details.

1. Grantee Name - The Grantee Company being billed by the Grantor

2. Well Name/Type - The Name and Type (Well or Not Well) of the well being billed

3. Road Name/Type - The Name and Type (Road, Bridge or Trunk Road) of the road being billed

4. Rate Code/Type - The Rate Code/Type for the addendum being billed. This will be the rates from your Master/Custom Rate Tables.

5. Flat Rate ($) - The Flat Rate being billed for the addendum. This will be the rate from your Master/Custom Rate Tables.

6. Per Unit Rate ($/km) - The Per Unit Rate being billed for the addendum. This will be the rate from your Master/Custom Rate Tables.

7. Segment Length (km) - The segment length of the road being billed

8. Min Amount ($) - The Min Amount being billed for the addendum. This will be the rate from your Master/Custom Rate Tables.

9. Amount ($) - The total amount being billed for this well/road on the addendum for the associated month

Note: If an addendum has multiple roads or assets being billed, they will appear on separate lines. Each line is the total billed for one road/asset for the addendum.